Monthly Retainer
Grant Financial Management
End-to-end financial management for organizations with one to ten concurrent grants. Budget setup, expenditure tracking, grantor reports, and close-out documentation included.
$700 / month
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Accounting for Mission-Driven Organizations
Financial records
that hold up
under scrutiny
Accounting built for the specific demands of grant funding — covering budget compliance, fund segregation, and audit preparation for nonprofits and research institutions.
What Numberloom Does
Most accounting practices treat grant management as an add-on. We built around it.
Organizations receiving grant funding operate under compliance requirements that general bookkeeping isn't designed to handle. Numberloom exists to close that gap — bringing specialist knowledge to organizations doing meaningful work, without the overhead of a full internal accounting team.
Grant Compliance
Every expense tracked against its approved category. Every grantor requirement met. Every audit trail maintained from the first transaction.
Fund Segregation
Restricted and unrestricted funds tracked independently, each with its own revenue, expense, and balance reporting — no cross-contamination.
Audit Readiness
Documentation assembled, schedules prepared, auditor questions handled — so your team spends minimal time managing audit disruption.
Built for This Work
Accounting shaped by your funding structure
Not adapted from general bookkeeping — purpose-built for the compliance landscape that comes with grant funding and restricted fund management.
Clear Audit Trails
Every transaction documented with source, category, and grant attribution from day one — nothing reconstructed after the fact.
Monthly Reporting
Per-fund status reports alongside your combined organizational summary, delivered on a consistent monthly cycle.
Grantor-Ready Reports
Financial reports formatted to specific grantor requirements, close-out documentation prepared with care at grant completion.
On-Call Support
Questions during audit season answered promptly. Auditor inquiries handled with documentation and context already in hand.
The Process
How we begin working together
1
Understanding your structure
We map your current funding landscape — active grants, fund restrictions, reporting obligations, and audit history.
2
Setting up compliant books
Chart of accounts, fund categories, and expense tracking configured to your specific grant requirements and donor restrictions.
3
Monthly cycles
Ongoing transaction management, categorization, reconciliation, and report delivery — handled consistently each month.
4
Audit and close-out
When audits arrive or grants conclude, documentation is prepared and responses coordinated so your staff stays focused elsewhere.
10
Grants Simultaneously
Supported under one engagement with clear fund separation and distinct reporting for each grantor
100%
Documentation Integrity
Every engagement built with audit trail maintenance as a foundational requirement, not an afterthought
3
Specialist Services
Each designed specifically for the accounting demands of nonprofit and research funding structures
Services
Three ways to work with Numberloom
Each service addresses a distinct layer of financial management — from active grant oversight to annual audit preparation.
Monthly Retainer
Fund Accounting & Segregation
Independent tracking of restricted and unrestricted funds with per-fund and combined organizational reporting. Designed for organizations with donor or regulatory segregation requirements.
$500 / month
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Per Engagement
Annual Audit Coordination
Full preparation of audit schedules, documentation, and confirmations. On-call support throughout the audit process to manage inquiries and reduce disruption to your organization's staff.
$2,400 per engagement
Learn MoreNext Steps
Bring order to your financial structure
Tell us about your organization and what you're managing. We'll outline how we'd approach your specific funding situation — no pressure, just a conversation.
Start a ConversationContact
Reach out to Numberloom
Share a few details about your organization and what you need help with. We'll respond within one business day.
Company Information